Saturday, March 16, 2013

Difference between SharePoint 2010 and 2013


Very briefly i will tell what are the major changes in SharePoint 2013 on above of 2010

First thing is it 14 hive folder has been moved to 15 hive folder and it is also called as SP15

Shredded storage this is used for storing the version updates in documents and stores locally
Workflow manager for 2013 which is also called as windows azure workflow which can be only used for SharePoint 2013
workflow service manager - this is an integration layer between SharePoint and workflow manager
workflow manager should be installed in separate farm server where SharePoint is not installed

SharePoint is now with HTML 5

content search web part(CSWP) new in SharePoint 2013

Distributed cache service which is a new service located in services on server this is used for cache in SharePoint and also used for rendering of docs more faster than previous versions

Minimal downloaded Strategy(MDS) : when a document is downloaded to SharePoint server it will create a copy locally and keep it in cache when ever changes happens it will only download the changes that are made not the whole document
MDS will not be enabled for publishing site
Enable minimal download= True is the property for enabling MDS and it is a feature in SharePoint 2013

Now using Open XML/Power point/word 2010 we can create themes in SP15 and the extension for this is .thmx

Three new services had been included in SharePoint service application:

  • Machine Translation( only this can be used across farm servers)
  • Work Management
  • App Management


Usage.xslx is an excel file in webanalytics used to see the usage of user and you can see this option in site settings--> site administration--> property trends

In SP15 webapplications are by default claims based authentication
and this calims based authentication supports

  • windows claims
  • SAML- based claims
  • Forms based authentication claims

Hosted name site collection: these site collections should have public IP and DNS examples for these site collections are
http://hr.adventure-works.com
http://it.adventure-works.com
(SP15) this is a new change in SP15

http://intranet.adventure-works.com/sites/hr
http://intranet.adventure-works.com/sites/it
(sharepont 2010) this is a old version


Saturday, January 19, 2013

How to get data from multiple lists in SharePoint

In this article I am showing you how to display data from two lists in one data view using share point designer 2007

Here I am taking the example of two list say Task and Contact list

Image1.gif



1. First of all you have to open the share point site in share point designer And then open the page where you want to insert data view.

2. Click on Insert -> Share point Controls-> Data view by selecting a web part region in your page.

Image2.gif

3. From the Right top region from the data Source Library go to Linked Source.

4. Click on Create linked source as shown below.

Image3.gif

5. Following pop up will come .From there select Configure Linked Source.

Image4.gif

6. Select the contact and Task list as shown below.

Image5.gif

7.
 Click Next. From the next screen choose Join the contents of the data sources and click Finish.

Image6.gif

8. Now you get popup as shown below Go to General Tab ad Give a proper name for our Linked source. Click OK.

Image7.gif

9. Now our linked Source will be added to Data Source list as shown below. Select Show Data.

Image8.gif

10. Now you can see the data from Two list (Contact and Task are displayed in the Linked source).

11. I have selected Phone number from Contact, Title and priority from task List.

Image9.gif

12. Now please drag the items you selected to the region where you want to display the dataview joined with two lists.

Image10.gif

13. Click save and check in your changes.

Saturday, December 15, 2012

Types of Content Management in SharePoint

  • Document Management
  • Metadata Management
  • Records Management
  • Web Content Management
  • Digital Asset Management

Types of workflows in SharePoint Designer 


This article is the third in the series trying to demystify all that SharePoint Designer 2010 has to offer. Check out the other two articles here:
User Interfaces of SharePoint Designer 2010
Site Level Customizations and Settings using SharePoint Designer 2010
Also, related to this article, you can obtain the SharePoint Designer 2010 Workflow videos we have available here:
SharePoint Designer 2010 Workflow Videos

Types of Workflows

The Workflow Designer in SharePoint Designer 2010 is used to create workflows on the currently opened SharePoint site. There are 3 types of workflows that can be created using SharePoint Designer: List, Reusable, Site.

Each type of workflow has its reason for existence and will be (should be) used by used by Site Admins, Power Users and Designers of the site. Workflows in SharePoint sites are used to create robust processes using components of the site. They can interact with users, lists and libraries. The other ways to create workflows on top of SharePoint are Browser based and using Visual Studio. Out-of-box browser based workflows are good for many scenarios, but they are simpler in nature and cannot be modified further using the browser. While Visual Studio workflows are extremely powerful and scalable, but require coding skills to implement.
Following is a quick breakdown of how the 3 SharePoint Designer workflows are used and why you would use them:
List Workflow – Using this mechanism, you attach the workflow directly to a list or library on the site. Use this workflow when you are making a workflow that’s very specific to a list or library and does not need to be later used on a different list or library.
Reusable Workflow – This type of workflow is created with reusability in mind. Create a reusable workflow when you intend to attach it to a content type and use that content type in a list or library.
Site Workflow – Site based workflow does not require to be attached to a list or library. It works on the site itself. Use this workflow if you do not want to restrict the automated process to a list or library on the site. For example, you can use the site workflow to take a survey of the site members or to execute a process on a Document Set (new functionality in SharePoint 2010).
You don’t necessarily have to start creating a workflow from scratch. The out-of-box workflow templates (Approval, Collect Feedback and Collect Signatures) that can be used in the browser can also be extended using the workflow designer. Meaning, if you like the way these workflows work, but just want to tweak it to your liking, you can do that! These workflows are categorized as Globally Reusable Workflows and are visible and available at every site in the site collection.

A word of caution: Be careful while working with these! If you modify any of these from directly the root site of your site collection, then you are modifying the actual workflow template that’s in use at your site collection. Whatever changes you make will take effect everywhere in your site collection where this workflow is being used. If you click on any of these workflows from a subsite, it will instead inform you that a copy of the workflow will be made that you can further modify (I would recommend doing this and Not changing the out-of-box workflow template).

Workflow Designer Interface

Let’s look at the workflow designer interface that’s used to configure the workflows. You get to the design interface by either creating a new workflow or by clicking on an existing workflow and then clicking on the Edit Workflow link on the summary page of the workflow.

The workflow designer interface is where you define the complete logic of the workflow. To put it simply, SharePoint Designer workflows consist of steps which are executed sequentially in the order they are placed in the workflow designer. Clicking on the Step button in the ribbon inserts a new step in the workflow designer interface. Within the step, you can place Conditions and Actions. Clicking on the Condition button will show you all of the conditions that are available.

A conditional logic statement is used to look out for a specific possibility. If the condition is true, then whatever is encapsulated within the conditional block will be executed. Otherwise, the workflow process will move on to the next conditional logic statement (if one exists). Programmers have been using the conditional logic construct (If… Else If… Else) for decades now. Now information workers also have the power to write their own business logic without coding!
Actions are the actual statements which execute a certain activity (ex: Creating a List Item, Checking in an Item, Sending Email etc). The image below shows a snapshot of a partial list of the actions available in the designer environment.

Parallel Block

Each of the actions and conditions can be moved around rather easily within the step or even from one step to another. Just click on the action/condition you would like to move and click the Move Up or Move Down button in the ribbon. The default nature of the actions you place in the workflow steps is sequential. The first action takes place then the next and so on. This is made evident by the word then that appears preceding every action within the step after the first action. There will be many instances where you need the actions to take place in parallel. For example, if an action calls for collecting data from a user, the process will not move on to the next action until that action is accomplished and the user who the data is being fetched from provides the data. If you want actions to fire in parallel, you can use the Parallel Block functionality. You first start by placing the parallel block within the step right up close to the actions you want to run in parallel and then by clicking on the Parallel Block button in the ribbon.
The below animation highlights the following:
  • Moving actions up and down
  • Parallel block
SharePoint Designer 2010 Workflow Designer-1
Remember that there is no Undo button in the workflow designer so that if you make a mistake, you just need to undo it manually the old fashioned way :-) .
That’s it for now. I’ll be back with more information on workflows in my next article. There are still many things to be discussed such as workflow settings, impersonation steps, parallel blocks, association columns, nested steps and a whole lot more. Stay tuned…

Setting Time stamp for a workflow in SharePoint Designer workflow


" Set Time Portion of Date/Time Field" workflow action - description, tips, limitations etc.workflow actions - Set Workflow Variable




Use this action to create a timestamp, and stores the output value in a variable. You can set the time in hours and minutes and add a current date, specific date or a lookup.

Allows you to set a date value with a specific value for hours and minutes

The date can field can be either today, a specific date or a lookup

Example scenarios:

1) Suppose you want to add a timestamp to any new customer orders that is added to an orders list. Instead of using the current time of the order received in the timestamp, you want to add a specific time so that you can have your workflow perform any action to all the new items with the same timestamp, such as routing orders to the warehouse.

2) You have a presentation at 9 a.m. on a particular day, and would like an email reminder. You can use this action to add the time to the date, pause the workflow till the day before the presentation and then have the workflow send you a reminder.

Thursday, November 29, 2012

Difference between Web Application,Site Collection,Site and sub site in SharePoint 


 Web Application
       -->Site Collection (SPSite)( A site collection cannot be physically seen in SharePoint)
              --> Site (SPWeb)
              --> Site (SPWeb)
      --> Site Collection (SPSite)
              --> Site (SPWeb)
                    --> Sub Site (SPWeb)
                    --> Sub Site (SPWeb)
The words between ( ) are the objects of the SharePoint API.

What is Extend web application in SharePoint


If you want to expose the same content in a Web application to different types of users by using additional URLs or authentication methods, you can extend an existing Web application into a new zone. When you extend the Web application into a new zone, you create a separate Internet Information Services (IIS) Web site to serve the same content, but with a unique URL and authentication type.
An extended Web application can use up to five network zones (Default, Intranet, Internet, Custom, and Extranet). For example, if you want to extend a Web application so that customers can access content from the Internet, you select the Internet zone and choose to allow anonymous access and grant anonymous users read-only permissions. Customers can then access the same Web application as internal users, but through different URLs and authentication settings. For more information, see Logical architecture components (SharePoint Server 2010), Configure anonymous access for a claims-based Web application (SharePoint Server 2010), and Plan authentication methods (SharePoint Server 2010).

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